Auto-Hire Blueprint Jobs Task Type Example

Prerequisites:

This task requires System Access to the Task Manager in the System area in Setup, and a Blueprint license.

The Auto-Hire Blueprint Jobs task type is used to ‘offer’ a Blueprint job. Jobs queued at the same time are sorted by start time, followed by job name in alphabetical order.

  • If Institution Focus is turned on, the time of the job offer will be the institution timezone of the Blueprint.
  • If Institution Focus is turned off, the time of the job offer will be the timezone of the Server; or per the Default Timezone on the System Information page in the System area.

Auto-Hire runs Fill By Rules to allocate each job independently. As such, Auto-Hire for Blueprint Jobs will only run for vacant jobs and will not bump any assigned job to any other person because Auto-Hire runs Fill By Rules not the Job Allocation process. To clarify, when the Job Allocation process is run it locks jobs that are being processed, because Auto-Hire for Blueprint jobs does not consider locked jobs Fill By Rules for auto-hiring Blueprint jobs. Moreover, it is possible for the auto-hire task to return a completed job without allocating a person, this occurs when the Fill By Rules list returns zero candidates (essentially, exhausted), or the List associated with the Auto-Hire task does not have Allow Outbound in the List Outbound tab.

  1. Go to the Task Manager in the System area in Setup to create a new task.
  2. Click Add
  3. Enter a name for this job in the General tab.
  4. Leave the remaining and default settings as is.
  5. Click the Task tab to create a task.
  6. Enter a name for this task in the Task tab. Generally, the same name provided in the General tab is used here.
  7. Select Auto-Hire Blueprint Jobs from the Task Type drop-down.
  8. Set From Date* and Through Date* values. Use Dynamic Dates to target a date range. Dynamic Date entries are case sensitive. Some examples below:
    • To target the seventh day in the future, type TODAY+7DAYS in From Date. Type TODAY+7DAYS in Through Date.
    • To target tomorrow and the next day, type TODAY+1DAY in From Date. Type TODAY+2DAYS in Through Date.
  9. Select one or more shifts to offer jobs for the selected shifts. None Selected returns jobs for all of the Shifts listed.
  10. Select one or more regions to offer jobs in the selected regions. None Selected returns jobs for all of the Regions listed.
  11. Enter the number of minutes desired in Attempt for the next [x] minutes (0=60 minutes). This means, after executing this task only attempt for [x] minutes.
  12. Select a specific List Chain from the drop-down to override the default List Plan. The default List Chain is None Selected in the drop-down. When applied, None Selected will use the List Plan associated with the Blueprint job.
  13. Select a contact method to override the default contact method defined in the active List. Choose <none> to use the contact method provided by the active List.
  14. Select one or more institutions to offer jobs within the selected institutions. Choose <none> to offer jobs across all institutions.
  15. Click Save.
  16. Optional - click the Schedules tab to create a schedule. See topic, Task Manager Schedule Example for additional information.